REMINDER: UH INSTRUCTIONS FOR TRAVEL

Travel plan/request

- Before booking your trip, please read the instructions for travel of the University of Helsinki.

- Without a travel plan that has been approved in SAP, you cannot book a trip or register for a conference. If you are booking for someone else besides yourself, please make sure their travel plan has also been approved.

- Travelling must take place appropriately and in the most cost-efficient manner taking into account overall expenses.

- The travel plan must include the WBS code, from which the trip will be paid. If you don’t know your WBS code, please ask you supervisor.

Travel invoice

- The travel invoice is used to invoice the university for only the expenses that the traveller has paid him- or herself.

- All the receipts must be stapled neatly to an A4 piece of paper, and write an explanation next to each receipt unless the receipt clearly states what it is for. You should also write your personal number and the number of the travel invoice on this paper. The financial services will not process travel invoices, if the receipts are not attached in accordance with these instructions.

Further noteworthy

- Public transport should be used for conference and training visits. Using one’s own car must always be justified. Using taxis is permitted if the traveller had no reasonable opportunity to use public transport or if public transport was unavailable or impractical.

- If you need help in relation to travelling, please contact the financial services (Leena Kekäläinen/Tuomo Palosaari, office D236) or the department’s administration team (Heidi Kinnunen/Inka Kujala, office D238).

Please read the travel guide first: http://www.cs.helsinki.fi/en/node/267